Summary
Overview
Work History
Education
Skills
Language
References
Timeline
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Antonela Iriarte

Antonela Iriarte

Copenhagen

Summary

Professional with experience in administrative support and team coordination. Strong focus on collaboration and achieving results, ensuring reliable support and adaptability to changing needs. Skilled in managing schedules, organizing meetings, and handling communications. Known for problem-solving abilities and proactive approach in fast-paced environments.

Overview

13
13
years of professional experience

Work History

Team Assistant

World Health Organization
04.2024 - Current
  • Assistance in the organization of meetings both in-house and in Member States, including procurement documentation, handling logistics, document transport, and hospitality.
  • Administrative and secretarial support during meetings; project implementation and financial expenditures using GSM, ensuring alignment with approved budgets.
  • Ensured accurate record-keeping by maintaining an organized database of important information and documentation.
  • Contracts for consultants, Agreements for Performance of Work (APW) and other contract modalities using Oracle/GSM.
  • Preparation of travel requests for the Regional Director and accompanying staff travels; flights and hotel arrangements; management of travel files; other related matters as requested or on own initiative.
  • Delivered outstanding support during peak periods or staff shortages to maintain seamless operations.
  • Spearheaded new employee onboarding processes, fostering a welcoming environment for all new team members.
  • Provided exceptional administrative support to senior leaders, enabling them to focus on strategic decisions.

Administrative Assistant - Customer Support

Apartment in Copenhagen
05.2022 - 12.2023
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Administrative tasks ad hoc. Key handling and greeting guests. Bed linen and towels delivery.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.

Shop Assistant

Foody
12.2022 - 03.2023
  • Product ordering and price management.
  • Checked incoming orders and organized new stock. Inventory management.
  • Goods receipt registered electronically. Pick items for online orders. Quality assurance and control.
  • Responsible for opening and closing the store. Responsible for the order and maintenance.
  • Completed daily tasks accurately and on-time to support shop needs.
  • Collaborated with team members to achieve overall store goals and objectives.

Sales Administration Analyst

SSC bioMérieux
05.2017 - 05.2018
  • Coordination of the Administration Service to the Biomerieux Argentina branch.
  • Management and handle of Sales Orders, follow up on orders through the billing process.
  • Customer service, and management of customer and supervisors requirements and enquiries.
  • Creation and management of customers information database.
  • Collaborated with cross-functional teams to identify opportunities for process improvement and increased efficiency.

Sales Administrative Assistant

BVS Technology Solutions
05.2016 - 05.2017
  • Administrative support. Quotations and tenders.
  • Sales opportunities: follow up and sales orders management.
  • Customer support regarding orders, deliveries and bills. Tracking process of customer claims and enquires.
  • Created and maintained reports, documents, and presentations to assist with administrative support.
  • Organization of meetings. Notes taking.
  • Maximized time management skills to achieve multiple tasks under strict deadlines without compromising quality or attention to detail in daily responsibilities.
  • Cultivated a positive work environment by maintaining professional relationships and contributing to team-wide initiatives to improve morale and productivity.

Commercial Administrative Assistant

Biomed Brokers SRL
04.2012 - 04.2016
  • Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
  • Preparation of documents and presentation of tenders. Management of documentation and material files.
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information.
  • Management of sales orders. Quotations and invoicing. Sales reporting.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.

Education

Bachelor Degree - International Relations and Diplomacy

UADE
Buenos Aires, Argentina.
12-2011

Skills

  • Microsoft Office
  • SAP
  • Oracle/GSM
  • Document management
  • Meeting planning
  • Travel arrangements
  • Problem-solving
  • Attention to detail
  • Flexible schedule
  • Work Planning and Prioritization

Language

English - Advanced
Spanish - Native

References

Susan, Ahrents, Senior Executive Officer, ahrents@who.int, WHO

Timeline

Team Assistant

World Health Organization
04.2024 - Current

Shop Assistant

Foody
12.2022 - 03.2023

Administrative Assistant - Customer Support

Apartment in Copenhagen
05.2022 - 12.2023

Sales Administration Analyst

SSC bioMérieux
05.2017 - 05.2018

Sales Administrative Assistant

BVS Technology Solutions
05.2016 - 05.2017

Commercial Administrative Assistant

Biomed Brokers SRL
04.2012 - 04.2016

Bachelor Degree - International Relations and Diplomacy

UADE

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Antonela Iriarte