Paul Toku Appiatu

• Prepared all Payment Vouchers of the Central Administration of the University
• Retired on timely basis all Special Advances and Imprests granted to other institutions and individual officers
• Reconciled, on timely basis, suppliers’ statements and kept a register for all payments made by the University
• Trained new staff assigned to the Unit
• Supervised staff of the Unit under my jurisdiction
• Monitored and reviewed overall bills payables of the Institution
• Key Contributions: Created, launched, and implemented payment plan within organisation to alleviate cash flow challenges
• Identified and resolved a major operational and financial risks that prevented a major reputational damage within the organisation by critically reviewing contract documents
• Instrumented for the first-time adoption of Automated Accounting Software, Enterprise Resource Planning, at the Account Payable Unit by providing clear guidelines and relevant information to the software developers.

• Oversees the financial operations of the company, including financial planning, budgeting, forecasting, and reporting
• Managing the accounting functions, ensuring accurate and timely recording of financial transactions and compliance with accounting principles and regulations
• Developing and implementing financial policies, procedures, and controls to safeguard the company’s assets and ensure financial transparency and accountability
• Providing strategic financial analysis, insight, and recommendations to support the decision-making and drive business performance
• Collaborating with other departments and stakeholders to develop and evaluate business plans, investment proposals and financial strategies
• Monitoring and analysing key financial metrics and performance indicators, identifying trend, risk, and opportunities, and proposing strategies
• Managing relationships with financial institutions., auditors and other stakeholders ensuring compliance with legal and regulatory requirements

• Prepared and Presented Financial Statements in accordance with International Financial reporting Standards (IFRS), and directly reported to the Management Board
• Prepared and Processed Payment Vouchers and issued Official Receipt for monies received
• Prepared Cashbooks and Bank Reconciliation Statement on monthly basis, and acted promptly on any discrepancies identified
• Posted on monthly basis all Journal Entries
• Provided guidance and assisted in the preparation of Annual Operational Budget and Procurement Plan
• Prepared and submitted to the Director of Finance Statutory monthly Returns (VAT Returns, Expenditure Returns, etc)
• Prepared Performance Report on quarterly basis for effective use by Management for decision-making purposes
• Provided effective guidance and best Cash Management Practice to ensure better use of our liquid resources
• Responded effectively to all internal and external audit queries
• Ensured all payment vouchers and receipt books, assets registers and other necessary documentations are properly registered, stored and filed and in a retrievable form
• Performed, on quarterly basis, Inventory or (Stock) taking of all inventories at the Store, and reconciled the physical inventory with the Stock Sheet
• Ensured that Departmental Heads comply with the statutory procurement policies and procedures of the Public Procurement Policy of Ghana.

• Auditing of Small Companies Accounts
• Preparation of Value Added Tax
• Key Contributions: Reduced operational cost by 15% by introducing expenditure control measures and provided additional revenue mobilization scheme for the Institution
• Improved business productivity by 18% by analysing and monitoring all activities of the Cash Generating Unit (Eye Clinic) within the institution.

• Prepared and submitted, on annual basis, a Consolidated Financial Statements of the Units under the Faculty to the Management of the University
• Prepared and Processed Payment Vouchers and issued Official Receipt for monies received
• Prepared Cashbooks and Bank Reconciliation Statements, on monthly basis, for the 13 Departments under the Faculty
• Posted, on monthly basis, all Journal Entries of the Faculty
• Provided guidance and assisted the Heads of Department in the preparation of Annual Operational Budgets and Procurement Plans
• Prepared and submitted to the Director of Finance Statutory Monthly Returns of the Faculty
• Prepared Performance Report of individual Department on quarterly basis for effective use by Management for decision-making purposes
• Provided effective guidance on best investment vehicle to ensure better use of our idle liquid resources
• Responded effectively to all internal and external audit queries as pertains the Financial Statements
• Ensured all Payment Vouchers, Receipt Books, Value Books and other necessary documentations are properly registered, stored and filed, and in a retrievable form when needed
• Performed, on quarterly basis, Inventory or (Stock) taking of all inventories at the various Stores of each Department, and reconciled the physical inventories with the Stock Sheets
• Ensured that Departmental Heads comply with the statutory procurement policies and procedures of the Republic of Ghana under Public Procurement Act 663 of Ghana
• Supervised and trained Account Staff of the Faculty on regular basis
• Reported and Accounted for the all the Government of Ghana’s Subventions received periodically

Key Contributions:

• Ensured a strict budget compliance which resulted in huge savings to the tune of 12% of the Faculties annual Income as well as ensuring prudent cash flow management
• Created and implemented a financial strategy for managing and resolving an age-old misunderstanding between management and staff.

• Prepared and Presented Financial Statements of the Institute to the Governing Board
• Prepared and Processed Payment Vouchers and issued Official Receipt for monies received
• Prepared Cashbooks and Bank Reconciliation Statement on monthly basis and acted promptly on any discrepancies identified
• Posted on monthly basis all Journal Entries
• Provided guidance and assisted in the preparation of Annual Operational Budget and Procurement Plan
• Prepared and submitted to the Director of Finance monthly Statutory Returns
• Prepared Performance Report on quarterly basis for effective use by Management for decision-making purposes
• Provided effective guidance and best Cash Management Practice to ensure better use of our liquid resources
• Responded effectively to all internal and external audit queries
• Ensured all payment vouchers and receipt books and other necessary documentations are properly registered, stored and filed and in a retrievable form
• Performed, on quarterly basis, Inventory or (Stock) taking of all inventories at the Store, and reconciled the physical inventory with the Stock Sheet
• Ensured that the Institute complied with the statutory procurement policies and procedures of the Public Procurement Policy of Ghana
• Project Management; Accounted and reported on Donor-funded project between the Institute and Cambridge Educational Trust, United Kingdom (CET)

Key Contributions:

• Directed overall externally funded collaborative project activities through the efficient co-ordination process between the Institute and Netherland NPT/ University of Cambridge, UK
• Conducted and managed international donor funding project by delivering support to the Director of the Institute.