Zélio Carlos Macie
Rødovre Municipality
Summary
As a highly motivated and disciplined finance professional, I thrive on challenges and continuously seek opportunities to develop new skills. With a strong aptitude for numbers and logical thinking, I bring a wealth of experience in finance and grants management. My background includes meticulous financial analysis, strategic budgeting, and comprehensive financial reporting. I am adept at navigating complex financial landscapes, ensuring compliance, and optimizing financial performance. My proactive approach and keen attention to detail enable me to deliver accurate and insightful financial solutions, driving organizational success.
Overview
9
9
years of professional experience
Work History
International Finance Controller
International Media Support
06.2023 - Current
- Maintain a Financial and Compliance oversight of designated programmes both at HQ and local level.
- Set up of programmes and donor budgets in the ERP system and control of master data. Provide regular reports (financial, assessments, KPIs…).
- Carry out control and compliance checks of financial accounts, budgets, and external audited reports from IMS partners.
- Prepare accounts and control documentation and liaise with auditors for external audits of project/grant reporting Reconciliation of designated bank accounts & follow up on liquidity levels (current and forecast).
- Contribute to the capacity building of the designated programme teams. Be the “Focal point” for queries on Finance and Compliance Perform communications and trainings on new/updated finance and compliance matters.
- When and where needed, perform field monitoring visits and training of local staff.
Executive administration assistant
Trans Europe Halles
11.2022 - 05.2023
- Supporting the Directors of the organization.
- Acting as a liaison between the Board of Directors, the Managing Director, the Directors, the team, the network members and external stakeholders.
- Implementing the administrative processes, policy and resources required to support the aims and objectives of the network.
- Preparing reports and budget, monthly spending, and office attendance analysis and audits.
- Invoicing, cost accounting, payment of bills, banks reconciliation.
- Scheduling various events, programs and activities as well as technical coordinating staff meetings.
- Supporting the team on set-up and improvement of efficient remote work environment.
Finance Officer
Oxfam Novib
04.2017 - 03.2021
- Preparing Financial Statements: Creating balance sheets, income statements, and cash flow statements to provide a clear picture of the organization's financial status.
- Managing Accounts Payable and Receivable: Ensuring timely payment of bills and collection of payments from customers and donors.
- Conducting Account Reconciliations: Regularly reconciling bank statements and ledger accounts to maintain accuracy.
- Grant Proposal Budgeting: Developing budgets for grant proposals, ensuring alignment with donor requirements and project goals.
- Compliance Check and Ensuring Costs Eligibility: Reviewing expenses to ensure they comply with organizational and donor policies and are eligible for funding.
- Auditing: Coordinating external audits and following up on compliance issues and audit findings.
- Partnership Management, Risk Mapping, and Risk Analysis: Identifying and mapping potential risks, and conducting risk analysis to mitigate potential issues.
- Conducting Monitoring Visits and Coordinating Support for Partners: Visiting partner organizations to monitor progress and provide support, ensuring partners meet project goals and compliance requirements.
Accountant and Treasurer
Oxfam Denmark/IBIS
07.2016 - 03.2017
- Working with SAGE Pastel, SAP and Microsoft Dynamics Navision.
- Processing Transactions: Recording financial transactions, such as invoices, payments, and receipts.
- Reconciliation: Reconciling bank statements and identifying discrepancies.
- Expense Reports: Creating and updating expense reports.
- Reimbursements: Processing reimbursement forms for employees.
- Financial Records: Maintaining digital and physical financial records.
- Invoicing: Issuing invoices to "customers" and external partners.
- Audits: Participating in quarterly and annual audits
Accounting Assistant and Secretary
Deutsche Welthungerhilfe
10.2015 - 05.2016
- Processing Transactions: Recording financial transactions, such as invoices, payments, and receipts.
- Reconciliation: Reconciling bank statements and identifying discrepancies.
- Reimbursements: Processing reimbursement forms for employees.
- Basic Bookkeeping: Performing basic bookkeeping tasks, such as processing invoices and expense reports.
- Audits: Participating in quarterly and annual audits.
- Answering Phones and Emails: Managing incoming calls and emails, directing them to the appropriate personnel.
- Scheduling: Arranging appointments, meetings, and maintaining event calendars.
- Document Preparation: Typing and editing documents, such as memos, reports, and correspondence.
- Filing Systems: Maintaining and organizing filing systems, both electronic and physical.
- Meeting Coordination: Preparing agendas, taking minutes, and following up on action items from meetings.
- Office Supplies: Managing office supplies inventory and placing orders as needed.
Education
No Degree - Software Engineering
Universidade Maputo
Maputo10.2020
No Degree - Economics
Instituto Superior Monitor
Maputo03-2021
High School Diploma -
Escola Secundária Do Solidariedade
Maputo12-2013
Skills
Analytical Thinking: I have the ability to break down complex problems and analyze data from different perspectives
Attention to Detail: I seek to ensure accuracy in financial records and reports to avoid costly errors
Communication Skills: I am able to effectively communicate financial information to non-financial stakeholders
Time Management: "The importance and difficulty matrix model" Has been a support tool that I use to prioritize tasks and manage time efficiently to meet deadlines
Problem-Solving: I address challenges and find effective solutions
Adaptability: I am flexible and able to adapt to changing financial regulations and the NGO ecosystem conditions
Languages
Portuguese
Native language
English
Advanced
C1
Danish
Elementary
A2
Swedish
Upper intermediate
B2
Spanish
Intermediate
B1
References
- Barbara Elia - Finance and Administration Director at Trans Europe Halles (barbara@teh.net , +49 346 153 2020).
- Vincent Martinie - Head of International & National Project Finance & Compliance at Save the Children Denmark (vincent.martinie@gmail.com, +45 81 72 40 22).
Training
- Data Analytics, Google Creative Campus - October2020 – February2021
- Excel Masterclass, Double Portion Corporate & Private Training SA - September2019
- Risk Management, Oxfam Novib - March2019 – March2019
- Project Monitoring and Evaluation, Above Professional Training Center - February2018 – May2018
- Cash Transfer Programming Core Skills for Supply Chain, Finance & ICT, UK Aid - October2018 – October2018
Timeline
International Finance Controller
International Media Support
06.2023 - Current
Executive administration assistant
Trans Europe Halles
11.2022 - 05.2023
Finance Officer
Oxfam Novib
04.2017 - 03.2021
Accountant and Treasurer
Oxfam Denmark/IBIS
07.2016 - 03.2017
Accounting Assistant and Secretary
Deutsche Welthungerhilfe
10.2015 - 05.2016
No Degree - Software Engineering
Universidade Maputo
No Degree - Economics
Instituto Superior Monitor
High School Diploma -
Escola Secundária Do Solidariedade
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